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1.0 |
THE CHASE |
ACTION |
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1.1 |
As agreed at the previous
meeting, a copy of a map and letter sent from Essex Highways department had
been forwarded to all residents in The Chase outlining the maintainable and
non-maintainable part of the road. A member of the public attended the
meeting and stated that he had been informed by Highways department that the
non-maintainable part of the road is a public highway with unlimited
access. Concern was also expressed that if the residents of The Chase
decide to have the road re-surfaced would it comply with Highways Standards
and be adequate for the traffic it had to bear? Before leaving the meeting,
the member of the public requested that the Parish Council writes to all
residents informing them of this update from Highways department. It was
agreed that the Clerk should write to Highways department to check whether
this information is correct and to ask for a definition of a
non-maintainable public highway. |
Clerk |
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2.0 |
ROAD SAFETY |
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2.1 |
Mr R Townsend stated that
no accidents had been reported since the last meeting. It was noted that
the dip in the road at the top of Rayfield hill has finally been repaired.
Mr R Townsend stated that although some of the drains have now been repaired
there are still some to be done. |
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2.2 |
It was noted that a
Highways Transport Plan has been received from ECC which includes the A120
bypass. The Chairman stated that there is a form in the back of the plan
which can be used to highlight any problems the Parish Council can see with
the A130. It was believed that this form should be used to express the
Parish Council’s concerns about the unsuitability of the A130 for heavy
vehicles and other issues that have recently been raised. |
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3.0 |
MINUTES |
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Mr C Watkins pointed out
that the discussion about the two street lights along the Village Hall
walkway which have not been working for some time had been omitted from the
Minutes. It was noted that the two lights are now working. The rest of the
Minutes of the meeting held on Monday 10th May 2004 were
approved and signed. |
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4.0 |
MATTERS ARISING |
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4.1 |
Trees – The Caravan, |
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The Chairman stated that he
now believes that the map had been misread at the previous meeting and that
The Caravan does come under Barnston and not High Easter. It was agreed
that a site meeting should be arranged with the District Council Tree Warden
to see what work needs to be carried out. It was also agreed that the Clerk
should check with the Parish Council’s Insurance company whether the Parish
Council would be liable if the trees were to fall. |
Clerk |
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4.2 |
Village Hall Car Park |
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It was noted that the quote
from D.Ketley Ltd for £9,250+VAT was for a standard suitable for heavy
vehicle use and not light vehicles as first believed. It was agreed that
two more quotations should be sought specifying the vehicle weight it would
need to support. Mr C Watkins highlighted a Guidance Note from EALC which
gives information on how Parish Councils can help Village Halls. It was
understood that the Parish Council may be able to take out a loan to put
towards the Village hall car park. Mr C Watkins agreed to find out more
information about this. |
Clerk/CW |
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4.3 |
Bus Shelter Window |
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Three quotes have been
received for the bus shelter window to be replaced: Byford & Co. £85.35 +
VAT; J.R. Collop - £80.00 + VAT and Dunmow Glass - £50.00 + VAT. It was
noted that both Byfords and J R Collop will use a toughened 6mm
Polycarbonate glass. It was unanimously agreed that J R Collop should be
invited to carry out these repairs. |
Clerk |
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5.0 |
FINANCIAL POSITION |
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5.1 |
The financial position as at 31.05.04 was as follows: £10,658.66 in the
current account and £6,133.90 in the NSB. Totalling: £16,792.56. The
Chairman informed members that he has prepared some documents for the
forthcoming Audit and will bring them along to the next meeting. |
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6.0 |
CORNHILL INSURANCE – ADDITIONAL COVER |
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As agreed at the previous
meeting, the updated annual renewal of £1001.61 has been paid for between
meetings. It was also agreed that the Parish Council should also pay an
additional £36.22 per annum to be covered for libel and slander. |
Clerk |
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7.0 |
DOG WASTE BIN – BERNERS END |
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It was noted that the new
dog waste bin which has been put up at the Berners End walkway through to
Mill Field has been stolen. It was noted that the Police have been
informed. It was agreed that this would be brought up at the next meeting. |
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8.0 |
PARISH COUNCIL MOBILE PHONE |
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It was unanimously agreed
that the Parish Council should purchase a mobile phone to be used by the
Clerk for Parish Council purposes. Once the phone has been purchased, the
mobile phone number will be the contact point for the Parish Council and not
the Clerk’s home phone number. The Clerk was asked to find out which phone
package would best suit the parish Council. |
Clerk |
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9.0 |
PLANNING APPLICATIONS |
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UTT/0934/03/LB
– Replace existing roof covering of barn with clay tiles. Barnston Hall
Stud, Parsonage Lane, Barnston. Mrs M Dowman. This application was
considered that there were no objections raised. |
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RESULTS – UTT/0053/04/FUL
– Retrospective application for change of use of agricultural land to garden
land and erection of shed and fencing. It was noted that this
application has been refused permission. UTT/0640/04/FUL – Insertion of
window to ground floor rear elevation. Highlands, Berners End, Barnston.
It was noted that this application has been granted conditional approval.
UTT/2113/03/FUL – Corner Cottage, Onslow Green, Barnston. Two storey
extension, porch and single storey link to garage. It was noted that
this application has been granted permission. UTT/0425/04/FUL –
Erection of rear conservatory – 47 Barnston Green, Barnston. It was
noted that this application has been granted permission. UTT/0383/04/FUL
– Greenview Bungalow, Wells Tye Green, Barnston. It was noted that this
application has been granted permission. |
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10.0 |
CORRESPONDENCE |
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10.1 |
Mobile Police Station |
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It was noted that the
mobile police timetable for Barnston has been displayed on the notice
boards. |
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10.2 |
EALC |
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It was unanimously agreed
that Mr C Watkins should attend the EALC Councillor Training Day (£39) on 14th
July and the EALC AGM (£4.50) on 23rd June. |
CW |
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10.3 |
N J Licensing |
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It was noted that Statutory
Notice of an application for the Full Transfer of the Justices’ Licence, for
the Spotted Dog has been received. The Clerk was asked to acknowledge
receipt of this. |
Clerk |
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10.4 |
UDC _ Chairman’s Summer Lunch |
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It was noted that an
invitation has been received for a member of the Parish Council to attend
the summer lunch in aid of the Uttlesford Crossroads charity. Mr C Watkins
agreed to attend this lunch and it was unanimously agreed that a £25
donation should be made to the charity. |
Clerk/CW |
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10.5 |
Broadgroves (& Granny’s) Barns, Barnston |
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It was noted that a letter
has been received from some prospective buyers of the above properties which
include planning Condition 90E. This condition only allows dependent
relatives to occupy Granny’s Barn as an annex to Broadgroves Barn. The
reason being to avoid over development of the site. The prospective buyers
are seeking the Parish Council’s support for any application they may make
to the District Council to have the Condition 90E removed. All members
agreed that this is not a matter for the Parish Council but for the District
Council. |
Clerk |
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11.0 |
ANY OTHER BUSINESS |
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11.1 |
As agreed between meetings,
the Clerk informed members that she had paid the two paperboys in the
village £5 each to deliver the Stop Stansted Expansion meeting leaflets to
residents. It was agreed that the Clerk should be reimbursed with her
wages. The Chairman declared an Interest in this matter as his son was one
of the boys who delivered the leaflets. |
Clerk |
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10.0 |
CHEQUES |
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The following cheque was agreed and signed: |
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Mullocks Wells (play area rent) |
£10.00 |
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Cornhill Insurance (signed between meetings) |
£1001.61 |
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BVJMC (hall hire) |
£69.30 |
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Mr G Bruneau (wages and expenses) |
£305.52 |
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Mrs C Weston (wages and expenses) |
£210.51 |
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Uttlesford District Council (Berners End dog waste bin) |
£162.15 |
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UDC Chairman’s Charity |
£25.00 |
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Direct Debits |
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UDC (garage rent) |
£38.89 |
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There being no further business the meeting closed at
9.55pm. The next Parish Council meeting will take place on Monday 12th
July 2004. |
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