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1.00
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Election of Chairman
– Mr R. Burlend was proposed by Mr M. LeMasurier to continue his role as
Chairman. This was seconded
by Mr C. Brooks. Mr R.
Burlend signed the declaration of Acceptance of Office form.
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2.00
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Election of Vice-Chairman
– Mr G. Ball was proposed by Mr C. Brooks to continue has role as
Vice-Chairman. This was
seconded by Mr M. LeMasurier.
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3.00
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Apologies for Absence
– Mrs S. Sellens, Mrs P.
Singleton and Mrs S. Tuttlebury
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4.00
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Declaration of Interest
- None
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5.00
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Public Forum
– There were no members of the public present.
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6.00
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Appointment of Representatives
- It was unanimously agreed that Councillors would continue with their
appointed areas of special interest as follows:
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Mr R. Burlend –
Chairman: Finance, Roads, School Bus, Miscellaneous
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Mr G.J. Ball –
Vice Chairman: Civil Defence, Essex County Council/Chelmsford
Borough Council correspondence, Local and District Plans, Newsletter
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Mr C. Brooks:
Barnston United Charities, Newsletter, Miscellaneous
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Mr J. Clyne:
Community Issues, Newsletter, Health & Safety, Miscellaneous
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Mr R. Davis:
Environmental Issues, Uttlesford District Council correspondence,
Play Area watch, Newsletter
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Mr M. LeMasurier:
Village Hall Representative/Footpaths/Airport/Roads
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Mrs S. Sellens:
EALC, RCCE, Local Government, Miscellaneous
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Mrs P. Singleton:
Neighbourhood Watch, Charities, Play area Watch
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Mrs S. Tuttlebury:
Public Transport, Health Issues, Housing
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Village
Representative - Mr R. Townsend: Road Safety Representative
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7.00
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Minutes of meeting held on
Monday 14th April 2008
- The Minutes of the
meeting held on Monday 14th April 2008
were approved and signed.
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8.00
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Road Safety
- Mr R. Townsend reported
that there had been no accidents this month and that there had been no
serious accidents over the last year, although several minor accidents
have occurred. The main
event this year has been the declassification of the A130 through the
village to the B1008 and also the addition of a Variable Speed Sign.
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9.00
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Barnston United Charities
- Mr C. Brooks reported that the annual distribution at Christmas 2007
of £35 was made to 28 individuals or couples.
No other payments were made from the debt fund in the year. Mr
Brooks was thanked for the prompt annual report.
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10.00
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CLERKS REPORT
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Highways to
refresh some of the road markings that are fading in the area of Parsonage Lane
and before the School House and add an additional ‘slow’ marking on the
approach to the School House.
The work has been delayed due to a problem with budget codes.
Should be completed within the next 2 months.
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Clerk
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Highways to
install safety barriers at bus stop on B1008 going towards Chelmsford.
Clerk waiting date for work to be carried out from Highways.
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Clerk
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It was noted that
the broken footpath bridge has been repaired.
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Highways to
arrange for a contractor to carry out work to have more road markings /
coloured road surfaces within the village i.e. near bus stops etc.
Clerk expecting that it may be a few months before work is
started.
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Clerk
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Broken log at
Watts Close Play Area – It was noted that a replacement log is on order
and work should be carried out shortly.
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Clerk
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Village Hall
football pitch soil erosion – Work has been completed.
Goal mouths currently fenced off to allow new turf time to grow.
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Clerk
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It was noted that
the Annual Health & Safety Inspection has been carried out. Currently
awaiting report from Wicksteed
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Clerk
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Bushel & Sack Pub
– It appears that the pub may have gone into liquidation.
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11.00
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FINANCIAL
POSITION
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The
financial positions as at 30.04.08 were as follows: £9,249.49 in the
current account and £797.22.
Totalling: £10,046.71.
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11.01
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Financial
Regulations: The Council resolve to accept the financial regulations as
previously agreed on 11th February 2008, minute
reference 8.02 with the addition of Section 11. Contracts.
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11.02
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Annual
Insurance: The Council resolve to accept the renewal of the Annual
Insurance with AON.
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11.03
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Annual
Audit: A copy of the completed Annual Return was seen by all members
with copies of bank statements.
It was noted that the cash balance as at 31/3/08 was £1,796.71.
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Clerk
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The
accounts and statement of assurance were approved by all members of the
Parish Council and signed by the Chairman and Clerk.
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The Council
resolve to accept the Annual Audit Figures and agreed to ask Kate Coyne
to review the Annual Return and act as Internal Auditor.
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12.00
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Items for
immediate attention:
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12.01
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Signage has
been appearing at mini roundabout without authorisation.
Concern was expressed that this signage might be illegal and is
unsightly. The
Council unanimously agreed to allow signage up for individual/community
events i.e. Farmers Market, Football Club, but not for business
advertising. RD to talk to
businesses putting signs up and advise them of this.
RD also to request Farmers Market, Football Club etc to write to
Parish Council asking for permission to put up signs (Clean
Neighbourhoods and Environment Act 2005).
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RD
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12.02
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Standing
Orders – The Council resolve to accept the revised Standing Orders.
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13.00
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Items from previous
meeting:
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None
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14.00
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Planning
Applications:
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UTT/2055/07/FUL
/ UTT2057/07/FUL- Martels
Manor, High Easter Road, Barnston.
Withdrawn by UDC due to incomplete paperwork
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15.00
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Correspondence:
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15.01
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D.E.
Merchant – Re. 36 Barnston Green request for access across a section of
greensward. (RB) – The
Council resolved to unanimously refuse this request.
Clerk to advise D.E. Merchant
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Clerk
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15.02
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Uttlesford
District Council – Area Forums Information (RD) – For information.
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15.03
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Uttlesford
District Council - Code of Conduct (RD) – For information.
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15.04
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Stansted
Airport
– Information Leaflet (MLM) – For information.
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15.05
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Neightbourhood Watch – Advising of AGM
(PS) – For information.
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15.06
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Bus
Passenger News – New timetable (ST) – For information.
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15.07
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EALC –
Various information (SS) – For information.
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16.00
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CHEQUES
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£
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The following
cheques were agreed and signed at the meeting:
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Barnston Village
Hall
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54.00
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A & J Lighting
Solutions
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369.91
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Direct Debits/Standing Orders
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UDC – Garage Rent
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38.99
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Virgin
Mobile –
Parish Council telephone calls
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2.62
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A & J Lighting
Solutions
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45.53
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E. On Energy
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66.51
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There being no
further business the meeting closed at 9.00pm. The
next Parish Council meeting will take place on Monday 9th June 2008 at 7.45pm.
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